How to Check In a Participant

Whether you are checking in a student or a guest to the University, you want to make sure they have a positive first interaction at your event. Here are some tips for checking in your guests 

  • Welcome them as they approach the registration table, do not wait for them to approach you.
    • Worst thing that happens is you smile at someone who isn’t attending your A formal meeting in which many people gather in order to talk about ideas or problems related to a particular topic, usually for one or more days. Is often advertised to a targeted audience, however can be open to the public and generally includes a registration process. ! I bet you made their day. 
  • If you are handing out name tags ask them their name and then repeat their name back. Find their nametag and hand it to them.  

  • If you are having them pick up their nametags from a table and you are able, help them locate their tag on the table. Sometimes there are too many people arriving at once to do this and that’s fine.  

  • Hand them any other materials if applicable. Explain what materials you are giving them (Can refer to an area of study or a set of grouped co-curricular activities designed to achieve a specific educational curriculum or experience. May also refer to digital or printed programs connected to an event, conference, etc.  , giveaways, attendee list etc). 

  • Identify any other materials on the table that they are allowed to take if they would like (maps, restaurant guides, brochures, etc) 

  • Identify the Meetings achieve a business purpose, and facilitate the sharing of information, decision-making and collaboration and/or innovation. location and what time the proceedings will be beginning. If they arrive after the proceedings have begun, let them know the least obvious entry into the space. 

  • Identify accessible entryway to the meeting location if the primary entryway is not accessible to everyone.

  • Be prepared to direct them to the restrooms, nursing areas and designated smoking locations.

  • Remember to smile, make eye contact and to listen to any questions that they may have.