
Background
The return to campus after the work-from-home period has brought a significant uptick in requests to construct tents on campus for departmental events. These requests are driven by interest amongst faculty and staff to attend social events and meetings outdoors while the COVID-19 pandemic is still a concern. To meet these increased demands, a tent reservation system has been developed for the remainder of the fall.
Plan
Five tents have been selected to remain in place until November 19, 2021. Those tents are:
Location
|
Size |
---|---|
Alexander Beach Tent |
60’ X 100’ |
Friend Courtyard Tent |
80’ x 100’ |
Louis A. Simpson Lawn Tent |
40’ x 40’ |
McDonnell Plaza Tent |
30’ x 60’ |
1879 Green C |
30’ x 60’ |
There is a cost of $300 for small tents (Louis A. Simpson, McDonnell Plaza, 1879 Lawn) and $600 for large tents (Alexander Beach and The Friend Center for Engineering Education. Located on the corner of Olden and William streets, it houses high-tech classrooms, a 250-seat auditorium, and the Convocation Room, a popular multi-purpose space. ).
Requesting a Tent
Select tents will be available to request starting Monday, September 20th. Alexander Beach and 1879 tents need to be permitted and will be available at a later date.
-
- Go to the EMS Web App.
- After you login, Click CREATE A RESERVATION.
- Locate the template and click book now.
- Specify the Date, Start Time, and End Time.
- Under Locations, select Add/Remove.
- In the Find Locations search field, type in Outdoor Spaces, check the box, and Update Locations.
- You will see a list of all of the available outdoor Rooms You Can Request. You can add a location and click the Green +.
- Designated Tent Locations
- 1879 Green C (Tent)
- Alexander Beach (Tent)
- Friend Courtyard (Tent)
- Louis A. Simpson Lawn (Tent)
- McDonnell Plaza (Tent)
- Designated Tent Locations
- Attendance & Setup Type
- Number of Attendees should be set to 1.
- Setup Type will default to Tent.
- Click Add Room.
- Scroll back to the top and click Next Step.
- Fill in all of the reservation details and Create Reservation.
- You will receive a Request Submitted email.
Only tented events will be allowed in these locations during this time period. You may not request these spaces and not use a tent. You will be charged per reservation. If you are unable to use your reservation because of weather or a change in your event you will still be charged unless your event is canceled within 5 business days as per University policy. If you are unable to use your event due to weather you will be allowed to choose a rain date at no cost.
Requests must be submitted 3 days in advance. Events submitted on Thursdays and Fridays may not be processed until the following week.
Using a Tent
Your reservation is only an approval of your usage of the tent. It is your responsibility to interface with the Building Services supervisor for the area to make sure that they have adequate time for any set up and breakdown needs.
You must fill out an Event Support Services request regardless of whether you will be renting equipment for your event. When ordering your equipment, please remember to order trash cans.
Bathrooms
If you are having visitors at your event remember that all buildings are currently locked 24/7. Visitors would need to attest to being fully vaccinated and register their contact information. A member of the Princeton University Community would need to let them into any buildings for bathroom access.