The Princeton University Campus Recreation Office will be the clearinghouse for all internal University 5K requests.  As such, all requests must be submitted to the Assistant Director of Campus Recreation for Programming at least 2 months in advance of the intended date. 

Update, July 2023: In response to limited event space due to extensive current and planned construction, all external events must have a departmental sponsor. 

Departments may host external 501c3 not-for-profits organizations whose mission aligns with the teaching and research mission of Princeton University. The University department is designated as the sponsor or co-sponsor. Subsequently, the sponsoring department is the event host and is responsible for the event’s planning and logistical operations, including reserving all space in EMSEvent Management System. System of record for all space reservations on campus (including classes, exams, and events, conferences, meetings, etc.).  and having an on-site representative for the duration of the event. Student organizations and individuals are not permitted to sponsor external organizations on campus. Departments wishing to sponsor an external organization on campus should contact Conference and Event Services. 

More information can be found in Rights, Rules, Responsibilities under 3.1.3 Types of Facility Use.

Princeton University makes available to its community members computing and network resources, including shared information technology resources that use text, voice, images, and video to deliver information.  These resources are to be used in a manner consistent with University policy and the law, including Rights, Rules, Responsibilities, the University's Information Security Policy, and related policies created by specific departments, programs, and offices of the University.

Guidelines for Compliance with the Acceptable Use Policy 

Consider the population of event attendees and be mindful of potential accessible parking needs. On weekdays, parking for visitors with ADA placards or wheelchair symbol license plates is available in the designated spaces in Lot 23. Lot 23 is serviced by wheelchair-accessible TigerTransitThe University’s TigerTransit transportation system operates on a fixed route schedule, providing safe, convenient and reliable transportation throughout the Princeton campus and surrounding community. Shuttles are available to rent on an hourly basis for campus events.   shuttles. Curb-to-curb accommodations are available by advance request with our TigerAccess service.

For additional or special accommodations, please contact The Service Point.

The University alcoholic beverage policy is consistent with the laws of the state of New Jersey that, in general, prohibit the consumption and serving of alcoholic beverages by and to persons under 21 years of age.

A public safety officer may be required at the expense of the hosting department or organization based on the nature of the event or the space in which the event will be held.

Include a request for accommodation with the event information and registration. Participants can self-identify if they have any allergies, dietary, or religious restrictions. Event planners should take these requests into account when menu planning. Caterers should label all options so participants can choose from the options available.

Official alumni events, such as Alumni DayA day of lectures, ceremonies, and other events held in February that  brings 1,200 alumni back to campus. This is a separate event from Reunions.  and ReunionsHeld on the weekend preceding Commencement, this unique event brings approximately 18,000 alumni and family members to the campus each spring.  , are hosted by the Alumni Association of Princeton University.

Class Affairs & Reunions Team in Alumni Engagement work with class officers on all class matters and events, other than Annual Giving.

Individuals and groups may not use amplified sound in outdoor spaces prior to 5:00 p.m., Monday through Friday. Amplified sound may include, but is not limited to, bullhorns, musical instruments including makeshift instruments, noisemakers such as airhorns, and amplified speakers. If used in violation of University policy, items used to amplify sound are subject to confiscation by the University.

Activities that take place in the vicinity of University classrooms, laboratories, libraries, the chapelThe University Chapel. The 1925 Gothic Revival structure that serves as the site of religious services as well as large campus gatherings such as Opening Exercises and Baccalaureate, located near the center of campus.  , offices, and similar facilities must be conducted in a manner that respects the necessity for maintaining a reasonable degree of quiet in such areas. Thus, in these areas, events likely to generate substantial crowd noise and/or utilizing amplified sound may be restricted on evenings or weekends if classes, exams, programs, events, or lectures would be disrupted by such noise. Information regarding restrictions related to noise in the vicinity of dormitories is available in section 2.2.1 of Rights, Rules, Responsibilities.

Where noise may extend outside the University community, the organizing group or individual must obtain approval from the Municipality of Princeton. Applications for noise permits should be submitted to the Municipality at least two weeks in advance of the proposed event. Information regarding noise permits is available at the Clerk’s Office Permits & Applications, Princeton, N.J.

Additional information regarding amplified sound and noise policies is available at Forms of Expression.

ConferenceA formal meeting in which many people gather in order to talk about ideas or problems related to a particular topic, usually for one or more days. Is often advertised to a targeted audience, however can be open to the public and generally includes a registration process. and Event Services, Environmental Health and Safety, Public Safety, and Risk Management review requests to have animals at events. The committee has a questionnaire that asks about the event, why animals are included, where the animals are coming from, and how they will be monitored and handled. Examples include petting zoos, birds, and therapy dog breaks.

An Assistance Animal does not assist a person with a disability with activities of daily living, nor does it accompany a person with a disability at all times. They are an adult animal that provides emotional support that alleviates one or more identified symptoms or effects of a person’s disability, or other kinds of assistance. Assistance Animals, once approved, are only permitted in University dormitories or rental units. Assistance Animals are not permitted in other areas of University buildings (e.g. libraries, academic buildings, classrooms, labs, student center, etc.).

Author's who are lecturing or presenting at a conferenceA formal meeting in which many people gather in order to talk about ideas or problems related to a particular topic, usually for one or more days. Is often advertised to a targeted audience, however can be open to the public and generally includes a registration process. or event may request permission to sell copies of their book. Authors may not sell their publications directly. Labyrinth Books is the contracted vendor for book sales on the Princeton University campus. LabyrinthThe official bookstore of Princeton University, located on Nassau Street. They work closely with professors and administrators to make sure the course materials you select are available and on time. If you are selling books at an event you must work through Labyrinth Books to arrange the sale.  Books may set up a table outside an event to sell copies of an author's book.

Princeton employees should not be involved in such sales. When in doubt contact Conference and Event Services directly before giving any vendor permission to sell at a campus event.

Princeton University is a historic campus and many of its facilities can be challenging to access and navigate. Take time to walk the event venue(s) to address any potential challenges or obstacles. Share this information with the participants in your event communication and website. The accessibility map can help navigate building accessibility and routes to the event building. 

Off-campus organizations are not permitted to hold events for political purposes or for fundraising for political goals or influencing public policy. 

Camping in vehicles, tents, or other structures is not permitted on campus; as such, individuals and groups may not keep unattended belongings outside or in public spaces overnight. Sleeping overnight in public or outdoor spaces of any kind is also prohibited

Captions and transcripts made available after a recorded event or for a video provide access to the same information that people without disabilities receive when they watch and listen to a live or recorded video.

Please view the Accessible Meetings and Events webinar for more information. 

This policy defines the responsibilities of anyone who handles University currency, cash equivalents, or checks (hereinafter collectively referred to as “cash”). Departments that receive cash must have appropriate internal controls and follow documented procedures to ensure the good stewardship of these University assets. 

Princeton University attempts to cooperate with those who wish to film or photograph on the campus provided such photography does not interfere with the institution’s educational, scholarly or administrative functions.

Commercial photography or videography is not permitted on campus without permission. The University monitors use of its name and identity to protect its trademarks and reputation. To request permission for commercial photography or videography, email [email protected].

The University's Office of Communications, often in conjunction with the Office of ConferenceA formal meeting in which many people gather in order to talk about ideas or problems related to a particular topic, usually for one or more days. Is often advertised to a targeted audience, however can be open to the public and generally includes a registration process. and Event Services, grant permission to film or photograph and related arrangements.

Still or motion picture photography destined for promotional use is subject to limitation. The limitation does not apply to filming or photographing for non-commercial news or editorial purposes, but the University's Office of Communications manages the requests.

If a communicable disease spreads at an event or conferenceA formal meeting in which many people gather in order to talk about ideas or problems related to a particular topic, usually for one or more days. Is often advertised to a targeted audience, however can be open to the public and generally includes a registration process. please notify Environmental Health and Safety immediately.

Princeton University seeks to respond to community needs and the needs of the general public by sharing its resources and facilities when appropriate and possible. It encourages the participation of the community in activities of mutual benefit. However, it must protect the central educational purposes for which the University was established and must conserve its resources, both physical and financial. 

Rental access to University facilities is determined on a first come, first served basis for eligible organizations except that campus-based groups and University-sponsored programs have priority for space usage. Any applicable charges for the use of University facilities is established in advance of the event in consultation with the Office of Conference and Event Services.

The Contracting and Agreement Tracking System (CATS) provides transparency into the drafting, review, negotiation and signing of University contracts. It facilitates tracking and reporting on University agreements while also enhancing communication among the University community.

University credit cards are financial tools used by authorized individuals to enable certain types of payments while performing University business.

This policy affects all faculty, staff, students, or other individuals who accept capture, store, transmit, or process credit or debit card transactions on behalf of the University. Some examples of common credit and debit card handling activities include: processing contributions to the University; processing transactions that sell tickets, products, or other goods or services on behalf of the University, including student organizations, agencies, or clubs; accessing computer hardware and software that contain credit or debit card information; shredding credit or debit card information.

Report certain types of criminal activity An activity is defined as group business which will not be advertised and reasonably will not attract an audience. Not interchangable with Event. (e.g. Student Organizations)   to Public Safety. This includes bomb threats, suspicious mail and packages, terrorist activity, weapons on campus, and sexual offenses.

The University recognizes that small unmanned aircraft system (sUAS) may offer significant contributions to the teaching and research endeavors of University faculty, researchers and students, and may also offer opportunities for University administrative offices in carrying out their functions. The use of sUAS, however, is regulated by law and can pose significant safety, security and privacy risks to the University community. Approvals are needed to fly a drone during an event for photography and filming purposes.

Flight requests and documentation must be submitted at least two weeks prior to sUAS use. 

If you are working with an outside vendor planning to fly a drone on campus, there are specific requirements that must be met. Vendors (or “invitees”) must be sponsored by a University affiliate and permission sought through the normal approval process. All vendors must fulfill proof of insurance requirements mandated by the University.

Familiarize yourself with the Emergency Action Plans and Evacuation & Shelter-in-Place information for your department and the event venue. This will inform how to handle unpredictable situations. Visitors will need guidance and direction in the event of an emergency.