EMS Training and Guides
Overview & Accessing EMS
What is Event Management System. System of record for all space reservations on campus (including classes, exams, and events, conferences, meetings, etc.). ? This guide will give you a quick overview of what the EMS WebApp is, how to sign in and a brief explanation of EMS Templates. To access the WebApp visit http://scheduling.princeton.edu(link is external)
Contacting EMS Support
Below you will find user guides for the Event Management System. System of record for all space reservations on campus (including classes, exams, and events, conferences, meetings, etc.). Web App. For additional information or questions, please email [email protected]. The Office of University Scheduling offers scheduling and event planning assistance to members of the University community. University Scheduling oversees the management of EMS scheduling system. is also an excellent resource for those with questions about the Web App, and they may be reached at 8-2244 or [email protected].
New University Events Calendar
We are excited to announce a new and improved events calendar on the Princeton University homepage, launching just in time for the fall semester! Event planners can update all event details on the Event Management System. System of record for all space reservations on campus (including classes, exams, and events, conferences, meetings, etc.). scheduling system, either at the time of request or anytime after, and simply opt to submit your public event to the University homepage calendar.
For step-by-step instructions on publishing your event to the calendar, including a video tutorial, visit A formal meeting in which many people gather in order to talk about ideas or problems related to a particular topic, usually for one or more days. Is often advertised to a targeted audience, however can be open to the public and generally includes a registration process. and Event Services’ Event Planning Toolkit. Additional training and information will be provided in the coming weeks. For assistance with posting an event, please contact [email protected].
We’re hopeful that the updated calendar will illustrate the robust offering of events happening on campus while making it easier for departments to plan and promote their virtual and in-person events to the University community and to the public.
Click here for the PDF Guide - Publish an Event
Click here for the PDF Guide - Updating an Existing Reservation
Click here for the PDF Guide - Fields and Options
Click here for the PDF Guide - Best Practices Guide
Publish an Event to the University Events Calendar
Update an Existing Reservation
Adding a Virtual or Off Campus Event
Adding Service Requests
Event Management System. System of record for all space reservations on campus (including classes, exams, and events, conferences, meetings, etc.). does more than reserve space! You can now use the system to arrange for service providers, including AV Services and Transportation & Parking. More service providers will be added in the future.
Click here for the PDF Guide for adding Transportation and Parking Services
Click here for the PDF Guide for adding Transportation and Parking Services to an Off Campus Event Request
Adding AV Services
Adding Transportation and Parking Services
Requesting Off Campus Transportation
CES Webinar - Adding Transportation and Parking Services to Your EMS Request
Requesting Space
Requesting space is the most basic function of Event Management System. System of record for all space reservations on campus (including classes, exams, and events, conferences, meetings, etc.). . These guides will walk you through the process of requesting a room, creating recurring meetings, managing previously submitted requests and saving your favorite rooms for later.
Facilities Requests for Projects/Maintenance
When conducting projects or maintenance in buildings, rooms or outdoor spaces, these spaces must be reserved in EMS.
Requesting a Room
Save Favorite Rooms
Recurring Meetings
Manage Previously Submitted Reservations
Room and People
Some departments have an Event Management System. System of record for all space reservations on campus (including classes, exams, and events, conferences, meetings, etc.). template that allows for direct booking of rooms without an approval process. These templates also allow users making a reservation to view free/busy of Outlook Calendars, invite people, and add a Zoom or Teams Meetings achieve a business purpose, and facilitate the sharing of information, decision-making and collaboration and/or innovation. link. Meetings will show on Outlook Calendars for all invitees and can be edited via the EMS Web App.
Schedule Room and People
Editing Reservations With Room and People
Reunions Space Reservations
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Creating a Reunions Reservation
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Editing Additional Information on an Existing Reunions Reservation
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